There comes a time for every professional woman to ask for maternity leave. Maternity leave is the period of time when a woman takes a break from work because she concerns to have, or just had, a baby. A maternity leave application letter is a kind of a formal letter that is addressed by a female employee asking for a leave. In India, maternity leave is awarded for the time changeable from 12 weeks to 26 weeks. So, to make you aware of how you should address your maternity leave application, we have outlined below some of the information for writing a maternity leave application letter for office.
Instructions for writing a maternity leave application
Use formal and professional language
Go through the maternity leave guidelines
Explain the leave days you are entitled to
The cause for the leave should be accurate
State the day of leaving and resuming work
Apply in good time to reduce the inconvenience
Include a signature at the end
Reveal a person to back you up while you are not present.
What to Include in Maternity Leave Application Letter
When writing a maternity leave application, start your letter with your address in the left- hand corner of the page. (Skip this step if you’re sending via email)
Date:
In any formal letter, add the date of your letter with a small gap below the address.
Subject Line:
It is the main thing of your formal letter to keep your subject line of an email short and to the point. For example, “Maternity Leave Application/ Request.”
Inside address:
Mention the proper, correct address of the company in few lines below the above. (Skip if you’re sending via email)
Salutation:
With any professional letter, you need to ensure to untie with a correct formal salutation. No matter if you have a friendly relation with your boss, you need to address him or her properly. For example, Dear, (Manager’s Name)
Opening Paragraph:
It is the main paragraph of your letter where you should mention the purpose of the letter. Informing about how long you’re planning to be away during your maternity period. Are you willing to take the full allowance or just part of it? You also need to state the dates you will be leaving and returning to work, as well as the date your baby owes.
Body:
In this part of your letter, you should detail how you map on covering your projects while you’re out of achievement.
Final Paragraph:
In this paragraph, you can shape how you plan on returning to work; you should also give your contact details for when you are on your maternity leave.
Closing:
It’s significant to close your letter by viewing approval for your job and thanking your employer for their understanding during this imperative period of your life.
Your Name and signature:
If you’re giving your boss a printed letter, opt for a handwritten signature. If you’re sending via email, only write your name.
Maternity Leave Application Letter For Office Format
Name and address sender
Date
To,
Name and address of the receiver
Subject: Request for Maternity Leave Application from ___ (starting date) to ___ (ending date)
Respected Sir/Ma’am,
Body of the Letter
Thanking you
Your’s Sincerely
Sender’s signature and name
Samples of Maternity Leave Application
Printed sample for maternity leave application letter
Your Name,
Your Address,
Your City, Country, Post Code,
Your Phone Number,
Your Email Address,
Date
Name
Company Address
City, Country, Post Code
Dear Mr./Mrs./Miss Last Name,
I am writing this to inform you of my pregnancy and intent to take the full maternity grant of 26 weeks. I am planning to start my maternity leave on (May 1), without any unpredicted issues with my pregnancy and delivery. My revisit back to work is likely to be on (include date).
I aim to make every effort to complete all my tasks by I leave and should be capable of supervising (project name) from home. I will do the finest to make up for any vital meetings upon my return. In my nonappearance, I plan on delegating my tasks to (person name), the sales executive, who has been functioning close to me and knows the operations surface of the team. She will be able to answer any queries during my time off.
If my procedure changes for any reason, I will inform as soon as possible. I have attached the documents from my doctor confirming my pregnancy. On my return, I hope we can assemble a calendar of condensed working hours so I can relieve back into the office.
Thank You in progress for allowing me time left so that I can arrange for my baby and regulate to life as a new mother. I carefully enjoy working for (company name) and look ahead to continuing my career here. If I require to be contacted for any reason, my personal details can be found at the top of this letter.
My reason for writing this email is to pertain for maternity leave, as mentioned in our organization’s policy for female employees. I want to reward the leaves for a period of (No. of weeks) with the result from (Starting date) to (End Date). I hope that this request will be allowed.
As I will be away for a significantly long period, I have entrusted (team-mate name) with my everyday jobs and duties. In the case of an impossible emergency, Please contact me at (contact number)
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