How To Write One-Day Leave Application For Office (With Samples)

One Day Leave Application for office is a formal way of informing your manager/ supervisor about your absence on the working day. It has to be rightly formatted and crafted in a professional manner to leave a good impression on your manager. Leaves are an important segment of our work-life balance. You might require leave due to an emergency, urgent work, health issues etc. Ensure that you mention the reason accurately in the one day leave application, and also mention the type of leave that you are applying for.

Informing your manager and colleagues before taking a day off can help them strategize the workflow and manage the workload. Are you the one who is searching for a way to craft a one day leave application letter with an impeccable format, here we are presenting the complete guideline for structuring an apt letter.

What should you include in your one day leave application?

If you are planning to take a leave but are stuck on the idea of structuring a letter with an apt and accurate format. Here you can walk through the checklist to get the main points of the format.

1. Salutation- Mention Recipient’s Name. If you know the person, use the first name only.
2. Subject- Your subject line should include- Leave Application for ( Date)
3. Reason for leaving- State your reason for leave in short but relevant details.
4. Work plan during your absence- Clearly mentions your replacement while you are not working. Mention your team members name and responsibilities he/she will be looking for in your absence.
5. Complimentary Closing- State formal closing
6. Name- Mention your full name
7. Job Title- Mention your job position
8. Date- Mention the present date

What are the essential features you should include?

Avoid mentioning irrelevant information in an email. Make a short and to the point email to grant leave for one day. Here are a few features you must include:

1. Reason for the leave
2. Dates on when you will be on leave and when you will join back
3. Your replacement for work {Name of the team member}
4. Your mode of communication and availability on your absence.
5. Thank you line for considering the request

Why it is important to draft a one day leave application?

A one-day leave letter is essential as other leave applications. You should inform your manager about your absence from work for a day. Here is why you should always write the one:

1. Your expected duties can be easily managed and assigned to your team member.
2. Your deadline for essential tasks can be pushed to another date.
3. By drafting a leave application email, you leave a positive impression of ownership and hard work.
4. It can be documented to regulate the payments made monthly depending on the employer’s policies.
5. You can also keep a record of any unnecessary deductions in your salary.

Sample of one day leave application – Personal  reason

Subject: Leave application for (Date)

Dear….. {Recipient’s Name},

This is to inform you that I will need a day off on {Date}. My husband and I are invited for annual function at my kid’s school, and it is compulsory for parents to attend the function. My kid is participating in the event, and I have to be there for his makeup, dressing, and other necessities for the event.

Therefore, I request you to grant me a leave for one day as this is essential and cannot be missed.

I have explained the task to {name of colleague} and you can contact her in case of any need. Please feel free to contact me on my personal number in case of any urgency or queries.

Sincerely,

{Your Name}

Sample of One day leave application- Emergency

Subject: Leave required urgently / Leave application for emergency

Dear….. {Recipient’s Name},

I hope you are receiving this email with great health. It is stated that due to an emergency at home which is unavoidable, I cannot attend the office for today. Since there are important tasks scheduled for a today, I have assigned and explained the duties to {team member name}. Moreover, I will be available on calls with limited access to email.

I will also be mailing the work plan to the team shortly in the ongoing project. I hope you understand the emergency and compromise on it. I will be thankful to you.

Sincerely,

{Your Name}

Sample of one day leave application – Urgent Work

Subject: Urgent Leave Request for [Date of the Leave]

Dear….. {Recipient’s Name},

I hope that you are keeping well. I am writing this mail to officially inform you and seek permission to take a day off from work due to some urgent task that needs my immediate notice. I need to visit the bank for some urgent documentation-related work. I have ensured that my absence does not impact the workflow of the team. I have guided [Colleague’s Name] about the important projects and my pending tasks. I will be back to work on [Date]. Kindly grant me leave on [Date of Leave]. Thank you for your consideration and support in this matter. Kindly update me on the procedures, and formalities that need to be done for applying for leave.

Sincerely,

[Name]

[Employee ID]

[Department]

[Email Address]

[Phone Number]

Sample of one day leave application – Health Issues

Subject: Sick Leave Application for [ Date at which you want to apply for sick leave]

Dear [Supervisor’s Name]

I hope that you are keeping well. I am writing this mail to request a one day leave due to health issues. I am slightly under the weather and the doctor has prescribed me to take rest for a day. Taking some rest and a day off from work will help me recover faster and get back to work with full strength.

I assure you that I will not let the work get affected in my absence. I have already informed the team and [colleague’s name] about my absence and the designated tasks in the pipeline.  I have briefed them about the requirements in the [name of the project]. I will be available over call and email in case any urgency arises. 

Kindly grant me leave on [Date]. In case I need extra days to recover, I will reach out to you to the earliest. Thank you for your consideration. Kindly let me know if there are any formalities, or documentation that I need to submit for applying for the leave.

Best Regards,

[Name]

[Employee ID]

[Department]

[Email Address]

[Phone Number]

Sample of Two-Day Leave Application

Subject: Two-Day Leave Application for Personal Commitments

Dear [ Manager’s Name]

I hope this mail finds you well. I am writing this mail to inform and request two days' leave [mention the dates] for personal commitments. I have a deep sense of responsibility for my roles and responsibilities, hence, I assure you that my absence will not create any hindrance in the work. I have briefed [Colleague’s Name] about the pending tasks at my end and the projects that need immediate attention. Thank you for your consideration. I will be available over calls and mail in case of urgency and the projects that need my guidance.

Best Regards,

[Name]

[Employee ID]

[Department]

[Email Address]

[Phone Number]

Sample of Three-Day Leave Application

Subject: Request for Three-Day Leave Application for Vacation

Dear [Supervisor’s Name]

I hope this mail finds you well. I am writing this mail to formally inform you and seek permission for a three-day vacation leave [Mention the dates from when you want to take leave and till the date you want to take leave]. I feel that a short break will help me rejuvenate and I will resume with a fresh mind. 

I completely understand that my absence can impact the workflow, so I have ensured to guide my team over the important projects. I have facilitated my colleagues with the requisite information to avoid any hindrance in the workflow. Before my departure, I will ensure that there is no pending task at my end. I am committed to getting back to the office on [Specify Date]. Thank you for your consideration in this matter. I will be available on calls and by mail for any requirements.

Best Regards,

[Name]

[Employee ID]

[Department]

[Email Address]

[Phone Number]

Tips to Write One-Day Leave Application

The formats must have guided you to a structure of drafting a one day leave application. Here are some more tips to make your path smoother. Are you still anxious about whether your application will be approved or not? Check the points that have been illustrated to increase the chances of your application getting approved by the manager.

• You must plan your leaves ahead [in cases where it is possible] and inform your manager beforehand. You must avoid taking leaves when other members of the team have applied or when there is an increase in the workload.

• You must apply for leave in an apt format through an appropriate channel. You must get acquainted with the leave policies of the company. Check the company policies for applying for leave and adhere to the same.

• Also, make sure that you have enough leave balance before you apply for the leave. In case you do not have available leaves then you can look out for other available options such as unpaid leaves, etc.

• You must maintain a consistent attendance record if you want to showcase professionalism and dedication towards your work. This will also help your manager realise that you are committed towards work, and they will approve your leave when required.

The right format of the one day leave application can help you in getting your leaves approved. However, you must ensure adding the personal touch and customising it according to your profile, type of responsibilities and your relation with the manager. The right structure of the one-day leave application letter can help you win half the battle. Also, make sure that you are handing over the ownership of the important projects to your colleagues and also guiding them about the key areas. Your absence must not create a havoc in your workplace.

FAQs

Q1 How to write a one-day leave application for the office?

Ans: You can write a one day leave application for the office by referring to the formats provided above. You must include the important sections such as salutation, date of absence, mode of reachability during leave, reason for leave and the type of leave you are applying for.

Q2 What is the need for a one day leave application?

Ans: You must inform your manager professionally and formally about your absence. Hence, a one-day leave application with the right format can help you in increasing the chances of your leave getting approved.

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Related Articles:

• How to Write a Sick Leave Email For Office (With Samples)
• How To Write Half-Day Leave Application For Office (With 2 Samples)